DAILY SCHEDULE

Events

3:00 PM to 6:30 PM

3:00 PM to 5:00 PM

The ASI Board wants to hear from you. More details to come.

6:00 PM to 8:00 PM

Meet new people! Great Networking Opportunity!

6:00 PM to 8:00 PM

Meet new people! Great Networking Opportunity!

6:00 PM to 8:00 PM

Meet new people! Great Networking Opportunity!

6:00 PM to 8:00 PM

Meet new people! Great Networking Opportunity!

6:00 PM to 8:00 PM

Meet new people! Great Networking Opportunity!

7:00 AM to 6:00 PM

7:15 AM to 8:45 AM

(for workshop attendees only)

9:00 AM to 4:30 PM

Level: Basic
This workshop will provide the overview, key points, and some of the practice needed for those with indexing or library science backgrounds to start working on creating taxonomies and thesauri. Short practical exercises will be interspersed among the topics. The workshop also includes demonstrations of thesaurus management software: MultiTes, Synaptica, and Data Harmony. Outline: Introduction, Definitions, Term relationships, Wording of terms and their variants, Facets and categories, Sources for terms, Software, Project processes, Related topics, Types of work available, and Resources.

Heather Hedden 

9:00 AM to 12:00 PM

Level: Advanced
Learn InDesign indexing with Lucie Haskins and Jan Wright. This special workshop will cover handling files from clients, opening and creating book files, checking for pre-existing indexing, making entries, editing in the Index Palette, and generating your index. You will learn best practices for working with InDesign's indexing features. *** Register early! This workshop is limited to 20 participants and has several requirements: participants must have substantial indexing experience and provide their own laptop computer; directions for downloading and installing a trial version of InDesign will be supplied before the workshop. This workshop is intensive and hands-on in nature.

Jan Wright 
Lucie Haskins 

9:00 AM to 12:00 PM

Level: Basic
Hit the gym, and then come here! Well learn as much as possible about indexing in a single heavy-duty morning. Its cramming time: squeeze in a wealth of foundational indexing education before the conference gets started in earnest. Well smack down all the basics: culling the text for what to index, word choice, subheadings, page numbers, cross-refs, format, layout, and indexers tools. Give yourself a conference-long boost with this energetic and fun workshop, presented by one of our most enthusiastic speakers and a past-president of ASI.

Seth Maislin 

1:30 PM to 4:30 PM

Level: Basic
Getting Started in Indexing isn't easy. You need a good plan, and some confidence. This workshop has two parts: Getting Ready to Get Busy and Finding that First Job.

This workshop was presented at ASI Portland 2009, and at the Chicago/Great Lakes Chapter in 2010. Both times it received rave reviews, for example: "The most helpful seminar I attended was undoubtedly Madge Walls's 'Getting Started.' I feel that the materials included with her presentation are invaluable to any indexer, new or accomplished. If you ever have the chance to attend any event hosted by her, I would urge you to seize the opportunity."

Madge Walls 

1:30 PM to 4:30 PM

A new skills improvement workshop.
Double posting means more than just creating another entry it involves understanding when to use cross-references, when to customize the other multiple postings, and how to avoid scattering. Enid will address common mistakes in indexing (including over-indexing which creates extra work for the indexer and under-indexing which creates extra work for the user), as well as show shortcuts for inputting and accuracy in indexing jobs. This workshop, and its extensive handouts, will offer useful tips for both newer and more experienced indexers.

Enid Zafran 

5:00 PM to 6:00 PM

5:00 PM to 7:00 PM

5:00 PM to 6:00 PM

5:30 PM to 6:30 PM

New ASI members and first-time conference attendees are cordially invited to attend an introductory session, to meet with ASI's officers, board members, and committee chairs and learn about ASI's programs and services. Here you can also team up with a conference Buddy who will help you get the most out of your conference experience.

Buddies are experienced conference-goers who will contact you prior to the conference, spend one-on-one time with you, and introduce you to other conference attendees. Buddies are assigned based on geographic location and indexing interests.

For more information about ASI's buddy program (or to volunteer to be a Buddy), please contact Annette Rogers, at arogers@resourcenter.com.

6:30 PM to 8:30 PM

Included for those who have registered for the full conference. Workshop attendees or one-day registrants may purchase tickets for the reception. Please see the registration form to purchase tickets.

7:00 AM to 8:00 AM

7:00 AM to 5:00 PM

8:00 AM to 8:45 AM

We'll begin our conference on the appreciation of indexing and indexes with an exploration of the creative similarities between the indexes we write and different art genres. There are distinct parallels between the indexing approach to any particular text and painting styles employed by artists to convey content and meaning. From portraiture to impressionism and precisionism, our brief comparison of indexing and artistic styles will help us better appreciate the complexity and creativity of our indexing endeavors.

Frances Lennie 

9:00 AM to 10:30 AM

Level: All
The Digital Trends Task Force chairs will present an overview on eBook indexing and a report on the Task Force's activities, lessons learned, and outreach programs.

Jan Wright 
David Ream 
Charlee Trantino 

11:00 AM to 12:30 PM

Level: Intermediate
When asked to index a book, what factors do you consider in deciding whether or not to accept the project? We will talk about rates, timing, and the material itself. Do you accept low paying jobs? How low? Do you work weekends or long hours? Why or why not? Are there certain subject areas that you will not accept work in? Why? What if you disagree with the authors point of view? In this interactive workshop youll hear not only the presenters viewpoints -- youll hear other indexers ideas and answers as well.

Janet Perlman 
Pilar Wyman 

11:00 AM to 12:30 PM

Level: All
What does indexing look like to publishers? John Magee, the Manager of Indexing and Metadata Tagging for Cengage Learning hosts a panel discussion on indexing from the publishers perspective. Topics will include the publishers view into the indexing process, index quality, print vs. online indexes, e-books, indexer hiring, and the future of indexing and publishing.

John Magee 

11:00 AM to 12:30 PM

Level: Basic
Please join us as we celebrate the 25th anniversary of CINDEX. We will present a brief history of the program, take a look at the new features available in version 3, and discuss where the program might next be headed.

Frances Lennie 
Maria Sullivan 

11:00 AM to 12:30 PM

Bonnie Hanks 

12:30 PM to 1:45 PM

Presentation of the Wilson Award
Exhibits Open

2:00 PM to 3:30 PM

Indexing, Metadata, and Search: Creating a compass for Technical Documentation Using Index Entries

Level: Intermediate
Creating a compassfor technical documentation using index entries Thiscase study looks at IBMs experience of using indexesto make online technical documentation easier to find.IBM uses both controlled and uncontrolled metadata: ahigh-level taxonomy to classify content by subject, anddetailed index entries for what topics are about. The presentation will discuss the online indexing guidelines,processes for authoring and editing index entries, andtools for index editing. The index entries are also usedto help improve searches.

Ronnie Seagren 

2:00 PM to 3:30 PM

Noeline Bridge 

2:00 PM to 3:30 PM

Level: Intermediate
Heather Ebbs chairs this panel of experienced indexers and editors as they consider various ethical dilemmas that occur in the indexing process and business.
Panelists include:

• Mary Russell, Australia
• Ruth Pincoe, Canada
• Maureen MacGlashan, England
• Sylvia Coates, United States.
  

  Heather Ebbs 

   

2:00 PM to 3:30 PM

Awards programs within professional societies can not only recognize individual achievement, increase member involvement, and contribute to membership retention but can also create positive public relations and press release announcements within the broader publishing community. At present, ASI has only the Wilson Award for recognizing excellence in indexing. At the 2011 conference a judging process was described that could be used as the basis for a peer review indexing award program to compliment the Wilson program by creating a new opportunity for increased index recognition. This seminar will be a follow-up to the 2011 presentation and is designed to provide guidance, instructions, and handouts to SIGs and Chapters that might be interested in considering such an award program.

Galen Schroeder 

4:00 PM to 5:30 PM

Peer Review: Guidelines and Practice
Peer Review is a terrific learning tool for new and experienced indexers.Meeting informally, perhaps once a month, members share their work andreceive feedback. As we work in such isolation, peer review groups offer afriendly atmosphere in which to buff up skills, learn new techniques, andget encouragement from your indexing peers. Guidelines for an effective Peer Review group will be presented, and we'll critique an index as an example of how a peer review group might work.

Madge Walls 

4:00 PM to 5:30 PM

Level: All
Search is a complex process, but the Search function in eReaders is still fairly primitive. Indexes can provide the reader with pre-analysis of a text, but they are not being implemented well (or at all) in eBooks and eContent. This means the reader loses a navigation tool that could help at several stages of research, and the eBook loses potentially-useful semantic metadata that could be implemented and used in coming versions of ePub and more powerful readers. In this session, wel review what happens in the process of searching, and three methods of offering readers additional tools to help them navigate content and aboutness. A prototype of Search + Index will be demo-ed, and we will end the session with an EReader device "petting zoo," so that you can experience the current state of indexed non-fiction on eReaders, look at Amazon's XRay, and play with books on an iPad.

Jan Wright 

4:00 PM to 5:30 PM

Level: Intermediate
What would it mean to have recognized standards in the profession of indexing? Where do you point your clients when they question you about a practice? Is the Chicago Manual a true guide for indexers or just one presss preferences? How would a set of standards benefit professional indexers and increase their recognition and appreciation by those who hire them? How would standards serve to improve indexes and assist the publishing profession? These and other issues will be discussed by two experienced indexers, Kate Mertes and Enid Zafran, drawing on their years in the field both in training and educating indexers as well as from dealings with a range of clients.

Enid Zafran 
Kate Mertes 

4:00 PM to 5:30 PM

Level: Basic
Have you been looking for an Osteoporosis and Alzheimers prevention program that you can use inyour home or office? Be the first person in your area to learn the newest, most innovative, evidence-based method for treating osteoporosis and prevention ofAlzheimers using a set of Isometric Progressive Resistive Site Specific (IPRSS) bone-loading exercises.These bone loading exercises are based on an IPRSS theory that has been scientifically tested by several doctors in the Los Angeles area to stimulate bone and brain cell growth. Add Pre-Pilates movements and Pilates-based exercises to the program to round out afull body workout safely designed for those who wantto prevent Alzheimers and delay or improve osteoporosis.

Barbara Wintroub 

5:30 PM to 6:30 PM

Meet with your fellow SIG members. Individual SIG meeting times and room locations will be posted at the conference.

6:30 PM to 7:30 PM

The ASI Publications Committee and Information Today will sponsor a book signing during the Friday night reception for our new publication Indexing Names, and its editor Noeline Bridge. Additional book signings may be scheduled throughout the conference. See the Information Today table for times.

(Included for those who have registered for the full conference. Workshop attendees or one-day registrants may purchase tickets for the reception. Please see the registration form to purchase tickets.)
Exhibits Open

7:00 AM to 3:00 PM

7:30 AM to 8:45 AM

The bylaws require that ASI hold an annual business meeting, at which reports of the Board of Directors, auditor, and treasurer are made, the election results are announced, and the floor open for the general business of ASI. This year the business meeting will be during Saturday's breakfast.

The meeting will also include international updates from representatives of the International Indexing Societies.

9:00 AM to 10:30 AM

Level: Intermediate

This session will demonstrate some of the standout features of SKY Index Professional. You will explore the new Edit View that allows you to view and edit the index in a way similar to editing in a word processor; the Browse Pane that allows you to browse through the index in a separate pane so that you can compare two sets of entries side-by-side; the Consume Subheadings command that removes subheadings from a parent heading, but keeps their locators and much more. You will also see a demonstration of how the Data Entry grid allows editing abilities simply not possible with other editing methods.

Kamm Schreiner 

9:00 AM to 10:30 AM

DEXembed, WordEmbed, and IndexDeconstructor: How Do They Work and Why Would I Want to Use Them?

Level: Intermediate
Lucie Haskins will discuss how to import your indexes into prepared Word documents in one fell swoop using either DEXembed or WordEmbed. She will also discuss how to prepare PDF/Word index files for importing into your indexing software using IndexDeconstructor. The prep work necessary, each process, and the expected results will be shown, as well as any gotchas and final "cleanup" work that might be needed. This session does NOT include a live demo (because most of the work is behind the scenes) but ample screenshots (as well as a handout) will clearly demonstrate all aspects of each process.Due to the time constraints, only Cindex examples will be shown but the processes explained should work for all three major indexing packages.

Lucie Haskins 

9:00 AM to 10:30 AM

Level: Intermediate
Steve and Jan will report back from two major conferences in digital publishing: O'Reilly's Tools Of Change and Digital Book World. They will talk about trends in digital books, especially as they are relevant to indexers and indexing.

Stephen Ingle 
Jan Wright 

9:00 AM to 10:30 AM

The session will start with a brief description of the characteristics of Chinese, Japanese, and Korean personal names, their similarities as well as differences. This is followed by an overview of the transliteration systems used to romanize the CJK languages in the past and the current/ official ones in use today. There will be a strong focus on explaining the confusion surrounding the transliteration systems, in particular controversial debates regarding name order. Based on her personal observation, Lai will also describe an emerging trend on the treatment of CJK names within the publishing industry. Participants are welcome to raise questions and discuss issues at the end of the session.

Lam Lai Heung 

11:00 AM to 12:30 PM

Level: Basic
Paul Sweum of Top Hat Word & Index and Steve Ingle of WordCo talk about the importance of going beyond just emails, phone calls, and letters to actually building client relationships. They will share their collective wisdom on working the client front; initiating relationships by breaking the ice and engaging potential clients, and developing those relationships into win-win scenarios for you and your customers as you melt the ice. Through this interactive discussion, learn how your customer relationships can bring your business to the next level!

Paul Sweum 
Stephen Ingle 

11:00 AM to 12:30 PM

Level: Intermediate
When do you and your client have a contract? Is email sufficient to constitute a legal contract? Some clients may send you boilerplate contracts to sign. Can you negotiate provisions? Other times you have bare bones agreements. What loopholes can trip you up when you ask for payment? It is important for indexers to understand the elements of a legal contract. This session presented by Chip Reese and Enid Zafran will discuss the basics of contracts and offer various alternatives for indexers to consider when drafting or negotiating with clients.

Enid Zafran 
Chip Reese 

11:00 AM to 12:30 PM

Level: All
When we were trained as indexers, we learned to avoid indexing passing mentions terms with no significant discussions around them. Another way a passing mention is defined is as an aside. Many of us were taught that terms should not be picked up unless there are two sentences of discussion pertaining to that topic where the term resides. But is this true in all cases? What about the context and the audience? Are there exceptions? Judi Gibbs and Cheryl Landes will answer these questions in this session and provide some guidelines on how to judge terms as passing mentions, based on their experiences in indexing a wide variety of subjects. They will also provide a cornucopia of examples. Come prepared to discuss and compare approaches, because we want to hear your perspectives, too! After all, we learn from each other.

Cheryl Landes 
Judi Gibbs 

11:00 AM to 12:30 PM

Level: Intermediate
This talk will outline the semi-automatic indexing procedure implemented in TExtract with a focus on manual editing features. A few special facilities will be highlighted, such as the application of authority files and the automatic updating of an index using a revised document.

Harry Bego 

12:30 PM to 1:45 PM

Lunch and International Updates from Representatives of the International Indexing Societies

2:00 PM to 3:30 PM

Level: Intermediate
This presentation, appropriate for both beginner and experienced indexers, will examine how to establish and achieve your income and indexing business goals. Topics covered include indexing skills and speed, business decisions, and client relationships all of which impact your ability to get repeat business and achieve the annual income you want.

Sylvia Coates 

2:00 PM to 3:30 PM

Level: Basic
Bring your CINDEX-related questions about indexing approaches and technical issues to this open-forum session. Our CINDEXpert, Maria Sullivan, will be happy to address them. The session will operate on a first-come, first-served basis. Stay for the whole session or only for your own answer.

Maria Sullivan 

2:00 PM to 3:30 PM

Level: Basic
Come to this session for the latest news about the ASI Training Course. Members of the ASI Training Committee and currently enrolled students will talk about improvements in the current course, the new Web-based version to be launched in the fall of 2012, and a new optional Business Module that is coming soon. Don't miss this session if you are thinking about taking the Course, already enrolled, or just want a chance to provide feedback to the committee; input is welcome!

Carolyn Weaver 

4:00 PM to 11:00 PM

If you are more inclined to head off in small groups or get some quality alone time, then enjoy your own bike tour of the area. Riding a bike has a number of advantages over other forms of transportation. You'll move slower, no doubt, but with that slowness comes an increased awareness of your surroundings, a chance to get some fresh air and exercise, and the sense of accomplishment that comes with a great ride.

For rides along the region's scenic waterfront, coastal bike paths also provide varied opportunities for cyclists of all skill levels. The 27 miles of winding, paved bike paths that circle Mission Bay are car-free and provide a favorable location for family bike rides, leisurely biking, and sightseeing. Cyclists can pick a range of distances along the bay, or branch off on side trips to Pacific Beach, La Jolla, and Ocean Beach. You don't need to be in great shape or be a regular bike-rider to enjoy this opportunity. Go at your own pace in any direction you wish. Stop when you want to. Ride when you want to.

Bikes will be available for pick up at 4 pm on Saturday. Bike rental is $30.You will be able to keep them overnight (the hotel will provide a place to keep them) in case you want an early ride on Sunday.

4:00 PM to 6:00 PM

Old Town Trolley Tour

Join your friends and/or take your family on a sightseeing tour that highlights the best San Diego attractions. Old Town Trolley Tours has been operating for 20 years, providing colorful anecdotes, humorous stories, and well-researched historical information. ASI has chartered a trolley exclusively for our attendees. It will pick you up at 4 pm at the Bahia Resort and drop you off back at the hotel at 6 pm. In between, you will cover approximately 30 miles and see more than 100 fantastic sites. Here is just a taste of what you will get to enjoy.

• Seaport Village's cobblestone pathways that meander by the stunning San Diego Bay lie above a piece of storied history that encompasses Spanish explorers, railroads, and waste management. Find out how. There's even an antique carousel that dates back to 1895, a delight for children of all ages.
• Once home to San Diego's most pioneering visionaries, the Gaslamp Quarter is considered to be the historic heart of San Diego. Today's Gaslamp Quarter offers a dazzling spectacle with 16 ½ blocks of buildings listed on the National Register of Historic Buildings. Exquisite Victorian commercial buildings and many other architectural styles are a visual delight.
• Balboa Park is where the arts, culture, and history of San Diego come together to create a 1,200 acre wonderland filled with unforgettable experiences for people of every age.

The tour costs $30 per person. Sign up early to ensure your space on the trolley.