Daily Schedule

Events

2:30 PM to 4:30 PM

The ASI Board wants to hear from you. More details to come.

3:00 PM to 5:00 PM

6:00 PM to 8:00 PM

Meet New People! Great Networking Opportunity!

ASI has made dinner reservations at several local area restaurants for various times and tastes. To keep the groups manageable and so you have a chance to meet everyone at your table, each restaurant reservation is for up to 12 people only. Arrangements have also been made for separate dinner checks. Just sign up through the ASI website. As reservations fill, ASI will add more locations and times.

Hell's Kitchen 
www.hellskitcheninc.com
Phone: 612-332-4700
Casual dining under $20 per person. Known for its sandwiches, try the customer and reviewer favorites, Walleye BLT or the Ham and Pear Crisp.

6:00 PM to 8:00 PM

Meet New People! Great Networking Opportunity!

ASI has made dinner reservations at several local area restaurants for various times and tastes. To keep the groups manageable and so you have a chance to meet everyone at your table, each restaurant reservation is for up to 12 people only. Arrangements have also been made for separate dinner checks. Just sign up through the ASI website. As reservations fill, ASI will add more locations and times.

Keys Cafe and Bakery 
www.keysfoshay
Phone: 612-339-6399
"Minnesota's Most Awarded Family Restaurant" "The food you grew up with." Entrees range in price from $10 to $20.

6:15 PM to 8:00 PM

Meet New People! Great Networking Opportunity!

ASI has made dinner reservations at several local area restaurants for various times and tastes. To keep the groups manageable and so you have a chance to meet everyone at your table, each restaurant reservation is for up to 12 people only. Arrangements have also been made for separate dinner checks. Just sign up through the ASI website. As reservations fill, ASI will add more locations and times.

Masa
www.www.masa-restaurant.com/cuisine.html
Phone: 612-338-6272
Contemporary Mexican cuisine served with cool sophistication. Entrees range in price between $20-$25.

6:15 PM to 8:00 PM

Meet New People! Great Networking Opportunity!

ASI has made dinner reservations at several local area restaurants for various times and tastes. To keep the groups manageable and so you have a chance to meet everyone at your table, each restaurant reservation is for up to 12 people only. Arrangements have also been made for separate dinner checks. Just sign up through the ASI website. As reservations fill, ASI will add more locations and times.

Zelo
www.www.zelomn.com
Phone: 612-333-7000
Italian/American cuisine served in a contemporary setting. Entree prices average $20.

6:30 PM to 8:00 PM

Meet New People! Great Networking Opportunity!

ASI has made dinner reservations at several local area restaurants for various times and tastes. To keep the groups manageable and so you have a chance to meet everyone at your table, each restaurant reservation is for up to 12 people only. Arrangements have also been made for separate dinner checks. Just sign up through the ASI website. As reservations fill, ASI will add more locations and times.

Fogo de Chao
www.www.fogodechao.com
Phone: 612-338-1344
Fogo de Chao (pronounced fo-go dee shoun) is an authentic Brazilian steakhouse. In 1979, Fogo began sharing the gaucho way of preparing meat in Porto Alegre, Brazil. The restaurant offers up to 15 cuts of meat and continuous tableside service. Diners may choose the entire dining experience for $46.50 per person or the salad bar only option for $24.50 per person.

7:00 AM to 2:00 PM

7:00 AM to 8:00 AM

(for workshop attendees only)

8:00 AM to 5:30 PM

Level: Basic
Learn the foundational principles of indexing and how to apply them effectively and profitably in this highly informational and dynamic workshop. Whether you're starting your indexing career or just looking for formal instruction, this workshop will fortify you as an indexer and (even more important) an index-thinker. Starting with the Three Easy Steps of Indexing, Seth leads participants to understand the logic and challenges behind all indexing decisions: topic inclusion, subheading construction, page numbers and cross references, language selection, sorting, and usability concerns.

Lively in-class discussion is encouraged, and additional topics (tools, careers, deadlines) will be introduced upon request. Hands-on examples are provided, with discussion extending into the indexing of non-print content. Participants will learn how to find balance between the needs of client, indexer, and readers.

Seth Maislin 

8:00 AM to 5:30 PM

Level: Intermediate
This workshop (an improved, enhanced version of the popular workshop presented in Denver in 2008) will provide additional information and practice needed for those with indexing or library science backgrounds to start working on creating taxonomies and thesauri. Short practical exercises will be interspersed among the topics. The workshop also includes demonstrations of thesaurus management software: MultiTes, Synaptica, and Data Harmony. Outline: Introduction, Definitions, Term relationships, Wording of terms and their variants, Facets and categories, Sources for terms, Software, Project processes, Related topics, Types of work available, Resources.

Heather Hedden 

8:00 AM to 12:00 PM

Level: Advanced
Learn InDesign indexing in a hands-on session that will guide you through file management, index entry insertion, editing processes, common problems, and final compilation.

This workshop is limited to 22 participants and has several requirements: participants must have substantial indexing experience, provide their own laptop computer and be willing to experiment with a new tool; directions for downloading and installing a trial version of InDesign will be supplied before the workshop. Register early, so that instructions and sample files can be supplied by the presenter to all participants before the workshop begins. This workshop is intensive and hands-on in nature. There will be a teaching assistant available to help participants with questions.

Jan Wright 

8:00 AM to 12:00 PM

Level: Basic
As you market yourself for indexing work, you may encounter a publisher who offers you abstract indexing. Whoa, what is that? How do I do that compared to back-of-the-book indexing? Is it something I might want to do? Can I make any money doing it? If you know nothing about abstracting, those will be difficult questions to answer. In searches of databases, researchers rely heavily on the abstract to lead them to quality information. In this workshop, you will learn when you should have an abstract, the components of an abstract, practice writing your own, and how to recognize good abstract writing by evaluating bad ones.

Virginia Heinrich 

1:30 PM to 5:30 PM

Level: Intermediate
What's it all about? That is the question capable indexers must keep in front of them as they work through a text. Kate Mertes shows you how to avoid tangents and stay focused to produce a good index.

Kate Mertes 

1:30 PM to 5:30 PM

Level: Advanced
Back by popular acclaim, Fred Leise repeats his well-received workshop from last year, but this year you have the opportunity to observe and compare his indexing technique with that of Margie Towery. During the course of the workshop, Fred and Margie will bare all, as it were, as they index a selection from a scholarly work that they have not before seen. You will be able to watch the process of indexing happening in real time and see the resulting indexes change and grow during the course of the session. Toward the end of the workshop there will be ample time to compare results, and discuss techniques for both indexing and editing decisions.

Fred Leise 
Margie Towery 

3:00 PM to 6:00 PM

5:30 PM to 6:30 PM

5:30 PM to 6:30 PM

New ASI members and first-time conference attendees are cordially invited to attend an introductory session, to meet with ASI's officers, board members, and committee chairs and learn about ASI's programs and services. Here you can also team up with a conference Buddy who will help you get the most out of your conference experience.

Buddies are experienced conference-goers who will contact you prior to the conference, spend one-on-one time with you, and introduce you to other conference attendees. Buddies are assigned based on geographic location and indexing interests. For more information about ASI's buddy program (or to volunteer to be a Buddy), please contact Richard Shrout, Buddy Program Coordinator, atrichard.shrout@potomacindexing.com.

7:00 PM to 8:30 PM

Included for those who have registered for the full conference. Workshop attendees or one-day registrants may purchase tickets for the reception. Please see the registration form to purchase tickets.

7:00 AM to 8:00 AM

7:00 AM to 5:00 PM

7:45 AM to 8:30 AM

Pennies, Pies, And Pointing: What They Have To Do With Indexing
An entertaining and instructive look at the history of the English language with particular attention to the surprising stories behind some of the words that have been used about the practice of indexing over the centuries, and why there are so many synonyms in English, a blessing and a curse to indexers.

Conference attendees will each receive a copy of her bestselling book Six Words You Never Knew Had Something to do With Pigs

Katherine Barber 

8:45 AM to 10:15 AM

Level: Intermediate
The area of public policy presents many challenges to the indexer. These books cover topics of economics, demographics, politics, and sociology, and frequently a single book consists of chapters by different authors, adding another level of difficulty. The material is full of tables, figures, boxes, and notes as well as appendixes. This presentation will help to unravel the complexities and make suggestions for clarity and useful index entries.

Enid Zafran 

8:45 AM to 10:15 AM

Level: Basic
Individual style is great, but not in controlled vocabularies. Learn taxonomic fundamentals - the classic must-haves that follow the standards of taxonomy construction and never go out of style. Discover how to select terms and then tailor them to create a taxonomy with balance and flair. See gaffes revealed that a self-respecting taxonomist should never be caught in. Take the mystery out of putting together a taxonomy that looks great, functions fabulously, and flatters you as the taxonomist by following a short set of essential rules.

Alice Redmond-Neal 

8:45 AM to 10:15 AM

Level: Basic
Panelists will share techniques for organizing a home office and conducting the daily business of indexing, such as keeping track of clients, billing, scheduling, record keeping, backing up data, and setting boundaries. Processes for vetting, editing, contracting, and subcontracting will be presented. Forms will be shared as handouts. This session will focus on the individual indexing practice. Audience participation will be encouraged.

Connie Binder 
Becky Hornyak 
Bonnie Hanks 

8:45 AM to 10:15 AM

Level: Intermediate
Working with offshore editors poses some unique challenges. How should indexers interact with this growing source of indexing work? What are some communication or cultural dynamics that indexers should be aware of? What are some practical tips for getting the information and access you need to do the best index possible? Explore these topics along with a project manager and indexer who has trained and worked with offshore editors.

Kenneth Karpinski 

10:45 AM to 12:15 PM

Level: Advanced
Publishers of social science texts often request name (reference) indexes in addition to subject indexes. Unfortunately, the former can be extremely time-consuming and tedious to compile. Bill Morrison and Steve Ingle from WordCo Indexing Services will talk about a technique Bill has developed for reducing the time required to create name indexes.

Bill Morrison 
Stephen Ingle 

10:45 AM to 12:15 PM

Level: Intermediate
According to Hans Wellisch, "Cross references are so well known and so ubiquitous in reference works and indexes that most people, including indexers, think they need little if any explanation or discussion" (Indexing from A to Z, 2nd ed., p. 122). Wellisch insists there is a great deal to be said about cross references, which are often misunderstood. This session will survey the opinions and guidelines presented in a number indexing texts and examine a number of the more prickly aspects of cross references - the sort of thing indexers argue about at cocktail parties while the editors debate the serial comma.

Ruth Pincoe 

10:45 AM to 12:15 PM

Level: Intermediate
A frank discussion of something we all do but rarely discuss - quote rates and price our jobs. Armed with data from an informal survey, we will discuss where current rates are leveling out; raising or lowering rates; what others are charging and what we charge, and how we arrive at those numbers, and we will attempt to bring them out into the light for a no-holds-barred discussion.

Janet Perlman 
Jan Wright 

10:45 AM to 12:15 PM

Level: Basic
An informal workshop, with plenty of time for Q&A on how to develop topics and sources for dynamic chapter programs, including how to produce and deliver virtual meetings. Primarily of interest to Chapter leaders, this workshop welcomes members of chapters and SIGs who wish to take a more active role in helping prepare programs of interest to their members.

Diana Witt 
Seth Maislin 

12:15 PM to 1:45 PM

Presentation of the Hines Award

1:45 PM to 2:30 PM

Level: Basic
A demonstration on the use of WordEmbed for embedded indexing. Basic techniques for both regular embedding and CUP-XML will be covered. Common issues will be addressed. Audience questions will be taken as time permits.

Janyne Ste Marie 
Ken Hassman 

1:45 PM to 2:30 PM

Level: Intermediate

And So to Bed: An Exploration of the Index of the Diary of Samuel Pepys
This session will explore the manifold glories in one of the most exquisite indexes in the English language, that to the Latham and Matthews complete edition of the Diary of Samuel Pepys. The index, which took 10 years to compile, comprises the entirety of the 11th volume of the set, weighing in at 317 pages, with a headnote of two and a half pages alone. Running often at four and five levels deep, the index uses a number of unusual techniques to provide readers access to this important text.

Fred Leise 

1:45 PM to 2:30 PM

Level: Basic
This is a presentation that includes the nuts and bolts of opening up your own freelance indexing business. Items covered include: marketing/advertising, soliciting clients, the client/indexer relationship, and more . . . Detailed handouts are included.

Sandi Frank 

2:45 PM to 3:30 PM

Level: Intermediate
Come prepared to learn more about your own indexing working style: how you transfer perceived indexing terms from your mind into your indexing software. Also, come prepared to expand your horizons. You will find that a wide variety of working styles exist. Indexing working styles can be described as full marking, partial marking, and non-marking. There is no right or wrong choice for a working style. You will have the chance to examine how your indexing working style corresponds to your own dominant learning styles. Then you will have the opportunity to discuss your indexing working style methods with others having the same or similar style. This discussion will include perceived strengths and weaknesses of each indexing working style. You will have the chance to learn how to become more efficient than other indexers with a similar working style.

Richard Shrout 

2:45 PM to 3:30 PM

Level: Basic

Camera-ready Indexing of Word Documents: The Good, the Bad, and the Very Ugly
I need a ""camera-ready" index for my Word manuscript. Since clients are typically unaware of the complications of indexing from a Word document, indexers must be prepared for the unexpected as they journey into the quicksand of writing non-embedded indexes for Word documents, where page breaks are fluid and client education may be just as important as one s indexing skills. Although the process is perilous, it can be done successfully if proper precautions are taken. This session will focus on strategies for successfully incorporating camera-ready indexing of Word documents into one's skills set.

Carolyn Weaver 

2:45 PM to 3:30 PM

Level: Intermediate
The Einstein Papers Project seeks to improve the consistency of indexes in future volumes of The Collected Papers of Albert Einstein. A project has just been launched that will use software techniques to aid human indexers achieve improved consistency with a standard taxonomy for such indexes. The standard emerged from Volume 11 in the series which combined all indexes from the first ten volumes into a single cumulative index, and which received the Wheatley Award from the Society of Indexers in 2010.

The presentation will describe the design, goals, and salient software techniques of the project and report initial findings. Completion of the first volume to use these techniques is anticipated in the summer of 2011.

Rudy Hirschmann 

2:45 PM to 3:30 PM

Level: Basic
An overview of the first year of business for a new indexer, starting shortly after completion of indexing coursework all the way to turning a profit. I will discuss how I chose to market my services, what my first jobs were like, my experiences with subcontracting, and what I did to further my indexing education and improve my indexes. I hope to open up the discussion at the end to address questions from others just starting out, and to offer a forum for sharing useful resources and ideas.

Kendra Millis 

4:00 PM to 5:30 PM

Meet with your fellow SIG members. Individual SIG meeting times and room locations will be posted at the conference.

5:30 PM to 7:00 PM

(Included for those who have registered for the full conference. Workshop attendees or one-day registrants may purchase tickets for the reception. Please see the registration form to purchase tickets.)

5:30 PM to 7:00 PM

This poster will demonstrate how the Pacific Northwest Chapter has been educating authors about indexing at book festivals throughout the region. We have been giving workshops on how the indexing process works and tips for working with professional indexers. One goal is to spread awareness about the importance of quality indexes in books and to help authors understand the steps involved in creating a usable index. The other goal is to help authors and indexers work together more productively and efficiency by educating authors about how to work with professional indexers.

Cheryl Landes 

5:30 PM to 7:00 PM

As an introduction to the field of taxonomies and thesauri, this poster presentation lists and gives examples of the similarities and difference between creating thesauri and creating an index in three key areas:

1. Creating multiple points of entry: double-posts or See references in an index and as non-preferred terms in a thesaurus.

2. Creating structure: main entry/subentry combinations in an index and hierarchical (broader term/narrower term) relationship in a thesaurus.

3. Pointing out related concepts: See also references in an index and related terms in a thesaurus. A few other topics of comparison will be listed as bullets.

This poster is organized by the Taxonomies & Controlled Vocabularies SIG

Heather Hedden 

7:00 AM to 8:45 AM

The bylaws require that ASI hold an annual business meeting, at which reports of the Board of Directors, auditor, and treasurer are made, the election results are announced, and the floor open for the general business of ASI. This year the business meeting will be during Saturday's breakfast.

The meeting will also include international updates from representatives of the International Indexing Societies.

7:30 AM to 12:30 PM

8:45 AM to 10:15 AM

Level: Basic
Enid Zafran leads a panel of experienced indexers in a discussion of the process of billing and collecting payment from clients. In addition to the formalities of setting a price, invoicing, and tracking payment due dates, the panel will offer advice about coaxing slow payers and avoiding the '"dreaded nonpayer." This practical and frank session is intended for indexers at all levels of expertise.

Enid Zafran 

8:45 AM to 10:15 AM

Level: Basic
Librarians, technical writers, and other information professionals facing retirement, downsizing, or disillusionment with their current profession often consider indexing as their next career. This session takes a realistic look at the factors needed for a successful transition from working for others to freelance indexing: preparing for an indexing career; moonlighting to gain experience and build a client base; managing a freelance business; networking; financial considerations; the pros and cons of the freelance lifestyle. Freelancing is not for everyone. This session should help you decide if it's right for you.

Carolyn Weaver 

8:45 AM to 10:15 AM

Level: Intermediate/Advanced
Towery takes participants on a tour of her decision making from initial entries to editing the final index. Using material from her two Wilson Award winning indexes as well as from a more recent scholarly book, she dissects the all-important stuff that indexers love: selecting mains and subs; wording and rewording; editing all along and at the end; maintaining elegance and quality while considering diverse audiences; keeping it simple while allowing for jargon; setting the mood in her office; and letting intuition work in a precise environment. This is a chance to peek inside the head of an experienced back-of-the-book indexer. Part 1 will focus on "big picture" concepts (e.g., how do we think, index structure, usability)

Margie Towery 

8:45 AM to 9:30 AM

Level: Basic

Guidersâ„¢: A Web Site Navigation Tool
This new online decision technology by iGuiders, Inc. helps simplify complex online product searches. Guiders complete the search process by picking up where search engines leave off. They take generalized searches and make them personalized and specific. A Guider is the first Web-based means of guiding an Internet user through the thought process of a decision. Using a guided decision platform composed of series of questions and answers created by subject matter experts like you Guiders help people quickly identify what they want, lead them to the exact information they need online, and help them make decisions. With a Guider website visitors no longer get lost in a bunch of irrelevant pages because Guiders personalize the search. Whether the site is commercial, content-based, community, a combination of all, or something else entirely Guiders can help visitors: their search and decision process is now quicker. Learn how creating Guiders could be a new service you offer.

David Ream 

9:30 AM to 10:15 AM

Level: Intermediate
Working with subcontractors can be an important way to expand your indexing business and increase your income. Richard Shrout and Kay Schlembach are business partners in Potomac Indexing, LLC. They each work with subcontractors on a daily basis. They will explain in detail the benefits and perils of working with subcontractors. Their examples will be based on actual situations.

Kay Schlembach 
Richard Shrout 

10:45 AM to 12:15 PM

Level: Intermediate/Advanced
Towery takes participants on a tour of her decision making from initial entries to editing the final index. Using material from her two Wilson Award winning indexes as well as from a more recent scholarly book, she dissects the all-important stuff that indexers love: selecting mains and subs; wording and rewording; editing all along and at the end; maintaining elegance and quality while considering diverse audiences; keeping it simple while allowing for jargon; setting the mood in her office; and letting intuition work in a precise environment. This is a chance to peek inside the head of an experienced back-of-the-book indexer. Part 2 will focus on more specific indexing components (e.g., term choices and wording of mains and subs).

Margie Towery 

10:45 AM to 12:15 PM

Level: Intermediate/Advanced
Some Bibles have indexes, but few are thorough and most only cover the annotations. There are few texts for which a standalone index is a viable project, but the Bible is one, and it's a major need in the field. Come help plan out a major indexing project.

Kate Mertes 

10:45 AM to 11:30 AM

Level: Intermediate
FrameMaker is the most popular program for creating technical manuals. This program has robust features for creating embedded indexes. In this session, learn how to create embedded indexes in FrameMaker.

Cheryl Landes 

10:45 AM to 11:30 AM

Level: Intermediate
Illustrative material in texts serves one of two purposes. In the first instance it is an important adjunct to the text, whereas in the second it is there just as padding or a filler and can largely be ignored. I am concerned with the first scenario. This session will consider how to handle graphs, tables, diagrams, figures, photos, etc. Do you just consider the captions of these various features or should the indexer provide more in depth analysis? Further, what is the most useful way of referring to these features in the index?

Max McMaster 

11:30 AM to 12:15 PM

This is your opportunity, as current and potential students of ASI's Training in Indexing program to ask questions about course philosophy, content, duration, and anything else you want to know. Exam markers will also be on hand to explain the exam marking and feedback process.

Seth Maislin 
Sandi Frank 

12:15 PM to 1:45 PM

Presentation of ASI Kohlrabi Awards and Recognition of the ASI Training Course Graduates

1:45 PM to 3:15 PM

Level: Basic/Intermediate

CINDEXâ„¢ - Back to Basics
A session reviewing basic use of the program: keyboarding shortcuts, efficient data entry, editing checks, saving your work and preparing the final file for your client. We will also devote time to answer your questions with specific demonstrations.

Maria Sullivan 

1:45 PM to 5:00 PM

Level: Intermediate
This workshop presents the features of Sky Index 7.0 from the standpoint of creating an index. The focus is on how Sky features are used at the various stages of the indexing process. The major components of the presentation include entering and editing index entries, editing the index, and formatting the index.

John Bealle 

3:30 PM to 5:00 PM

Join this 1.5 hr. walking tour led by a local author of Minneapolis walking guides to learn about the history and architecture of the downtown area. Our downtown tour will concentrate on the riverfront, where the whole history of the city unfolds.

We will meet our guide near St. Anthony Falls, approximately 1 mile from the hotel (a short taxi-ride). If the weather is inclement there are many places to take shelter. Come and hear the "inside local knowledge" about downtown.
This tour is limited to 15 participants.

3:30 PM to 7:30 PM

A professional tour guide will provide you with a wealth of information about early Minnesota history, the founding of St. Paul and Minneapolis, and their growth into one of the Midwest's largest metropolitan areas. Did you know that the Foshay Tower in downtown Minneapolis was the "first skyscraper west of the Mississippi River" or that Charles Schultz, creator of "Peanuts" characters fashioned Charlie Brown after himself?

You will cruise through downtown St. Paul, past historic Summit Avenue - the longest avenue of mansions in the country, the University of Minnesota, and into downtown Minneapolis, past some of our beautiful in town lakes and a peek at the magnificent mansions that surround many of the lakes.

Along the way, the coach will detour down some of the back alleys of Twin Cities history as the guide spins a narrative filled with anecdotes about history, social customs, architecture, literature and famous Minnesotans. There are great stories to be told about why St. Paul became a haven for gangsters (Al Capone was a regular visitor) to the famous Mary Tyler Moore Show home and the beloved Peanuts cartoon characters. Who knew!

Whether your interests lean toward Fitzgerald or fishing, cathedrals or conspiracies, mansions or murder, there's something very special in this tour for everyone! You will learn many, many interesting tidbits about the area often referred to as "beautiful, green and clean." And why the Twin Cities are two distinctfully different, yet compatible major cities with the nation's largest MALL in between!

There will be a stop along the tour for attendees to grab refreshments on their own.

Sponsored by the Twin Cities Chapter